Prepared by
Pack Pilot
AI-Powered Packaging Matrix Generator
Pack Pilot is an AI-powered platform that automatically generates compliant packing matrices from customer and item attributes.
Eliminates manual errors, reduces rework costs, and accelerates production timelines.
The Current Packaging Matrix Challenge
Manual processes create delays, errors, and operational risk
Manual Matrix Creation
Account Services Team manually creates packing instructions for each customer/item combination
High Error Rate
Version inconsistencies and incorrect customer requirements lead to costly rework
Slow Turnaround
Clarification emails and manual lookups delay production schedules
No Standardization
Multiple matrix formats and scattered trim specifications create confusion across teams
Introducing Pack Pilot
AI-powered automation that eliminates manual packaging matrix creation
A unified platform where your team selects customer + item attributes and automatically generates customer-compliant packing matrices
Automated Matrix Generation
Generate factory-ready packing matrices in under 15 minutes
Centralized Rule Library
Single source of truth for customer requirements and trim specifications
Error Elimination
Validated templates ensure correct customer rules are applied every time
Future-Ready Foundation
Modular architecture ready for ERP integration and workflow expansion
What Phase 1 Delivers
Complete Pack Pilot implementation with training and support
Pack Pilot Application
Web-based guided workflow for Account Services Team
Customer Template Library
Pre-configured templates for each major retailer (Kohl's, Target, Hot Topic, etc.)
Trim Repository
Centralized database of hangers, tags, stickers, and packaging components
Matrix Composer Engine
Auto-populates validated instructions based on customer + category selection
PDF Generator
Exports standardized, factory-ready packing matrices
Training & Support
Team onboarding, documentation, and 30-day post-launch support
Acceptance Criteria
Reduce packaging matrix issue rate from 60% to 40% of matrices requiring clarification
Reduce average issue resolution time from 72+ hours to <24 hours per packaging matrix issue
Reduce email volume from 30+ emails to <10 emails per packaging matrix issue thread
Project Scope
Clear boundaries for Phase 1 implementation
In Scope
- Pack Pilot UI (guided workflow interface)
- Customer Template Library (base templates per retailer)
- Trim Mapping Sheets (hanger types, stickers, tag placement)
- Matrix Composer (structured matrix generation)
- PDF Export Engine (factory-ready output format)
- User Training & Onboarding (AST training and documentation)
Out of Scope
- ERP Integration(Phase 2)
- Automated Ticket Image Generation(Phase 2–3)
- Vendor Portal for Factories(Phase 3)
- Automated PO-Based Data Pulling(Phase 2)
6-Week Implementation Timeline
Structured delivery with clear milestones
- •Finalize customer rule sets
- •Complete trim mapping data models
- •Build Pack Pilot UI
- •Develop template engine
- •Implement PDF generation
- •Test across multiple retailers
- •End-to-end technical testing
- •Quality assurance validation
- •User acceptance testing
- •Production deployment
- •Team training sessions
- •Documentation delivery
- •Go-live support
- •Finalize customer rule sets
- •Complete trim mapping data models
- •Build Pack Pilot UI
- •Develop template engine
- •Implement PDF generation
- •Test across multiple retailers
- •End-to-end technical testing
- •Quality assurance validation
- •User acceptance testing
- •Production deployment
- •Team training sessions
- •Documentation delivery
- •Go-live support
Pricing
Fixed-fee pricing with clear payment terms
Phase 1 – Pack Pilot Core Implementation
Fixed Fee
Payment Terms
- •50% upon SOW execution
- •50% upon Phase 1 delivery & acceptance
Future Expansion Roadmap
Phase 1 establishes the foundation for end-to-end automation
Build toward a unified AI operations platform that automates product packaging, trim selection, labeling, and vendor compliance across your entire supply chain.
ERP Integration & Data Automation
- Direct integration with Bioworld's ERP system
- Automated PO-based data pulling
- Real-time inventory sync
- Vendor compliance validation
Advanced Automation & Vendor Portal
- Automated ticket image generation
- Factory-facing vendor portal
- Workflow analytics dashboard
- Multi-site deployment